BOARD
MEETING MINUTES 5/21/05
MVVC President Tim brought
the meeting to order at 8:58am.
Roll call
- Tim, Theresa, Karen, Margaret, Linda R. (Holly H., Misty P., Doug
D. and Dave K. also present). Second: Karen Passed
Reading of the
minutes of last meeting – Secretary Greg not present.
Misty taking minutes. First: Karen Second: Margaret Passed
Report of Secretary
– none.
Report of Treasurer
- MVVC $3645.77 Balance, $774.79 Loss; $1455.07 Rescue
fund. First: Margaret Second: Karen Passed
REPORT
OF COMMITTEES
- Membership
Report - none
Member Applicants:
- Susie Bill, (Sponsor:
Holly Hatfield)
- Debbie Fridlund Lynn,
(former member)
- Kevin, Mary Beth &
Megan Hartley, (Sponsor: Diane Fazio)
Motion to accept new
members by Theresa. Second: Karen Passed (Board action is official
if no quorum at the General meeting).
Web Site/Newsletter
- Jan Wallace – No report.
Tim suggested that the newsletter should be accessible to members
only. The cost may be covered by what we save on printing and postage.
Do we know what the cost upgrade would be? Need to ask Rhoda.
Motion was made by Margaret
to keep member applicant’s full address and phone private
(only show name, city, sponsor, e-mail address) and to maintain
current member’s change of address private. Second: Karen
Passed
MVVC Rescue
– Pam, Holly, and Lisa – Holly reported people are asking
for Rescues. Several new dogs are now in Ohio.
Hall Of Fame
– Theresa Miller – No one nominated.
AKC Online Events
Management Systems – Clara Kayser – Ok
MVVC Representative
to AKC and AKC Breed Referral – Margaret Schaefer
– Need dates of planned litters.
UNFINISHED BUSINESS
Election of Officers
–
Several officers and Board Members are resigning as of this meeting.
The nominating committee has recommended the following:
- President - Rhoda
Ezell
- Vice President - Lisa Toth
- Secretary - Pam Williams
- Treasurer - Theresa
Miller
- Board
- Doug Derlatka
- David Kayser
- Holly Hatfield
- Linda Rogers
- Margaret Schaefer
Motion by Karen that
the Board appoints this slate to fill vacancies, until a quorum
is reached at a general membership meeting and election is held.
Second: Margaret Passed
2oo5 Kentucky
Cluster Supported Entry – March 17th - 20th –
Tim Hampp – Made $46.00.
2oo5 Spring Field
Training Day - April 9th & 10th – Jan & Linda
– Linda reports it was a real success, but recommends increase
the fee next time. Teresa said there was a $390.14 loss for the
weekend, however if no event were held the Club would have lost
over $1300 due to the field trial not being held (money was already
spent for birds, grounds, etc.).
2oo5 Licking
Co KC & Central Oh KC Supported Entry – April
24th & 25th (Sunday/Monday) – Tim Hampp - We received
$17.00 back from entries.
2oo5 Fun Day
– Theresa Miller – May 21st. – All set
for today.
2oo5 Hunt Test – June 4th & 5th –
John & Cindy Nix chair & secretary. - To be held at the
Keetons. We have a judge’s change due to AKC requiring “qualified”
judges. It is posted on the web. Premiums can be found on line.
Closes June 1st.
2oo5 Specialty
– June 18th – Margaret Schaefer. Raffle donations needed.
Closes June 1st.
Bird Contract
– Theresa – Current until June 2006.
Associated Bird
Dog Clubs of Ohio – Dave Kayser – He will go
to meetings, but needs a backup person (may be Tim). Margaret reported
the picnic/meeting will be at her house June 25.
2oo5 Agility
Trial – BRAGG has canceled their trial/contract with
us. There are still issues for discussion.
2oo5 Versatility
– Keetons – August 9th & 10th – No report.
2oo5 Walking
Trial – September 10th & 11th – Theresa
chair, Jan Secretary. Working on it.
2oo5 Fall Horse
Back Field Trial - October 15th & 16th – Diana
Fazio Chair, Linda Rogers Secretary. Nothing to report.
2oo5 VCA National
Gun Dog Championship – Trophy donation, MVVC ad.
It went well.
NEW BUSINESS
Summer Meeting
– Keetons with Versatility. Date August 9th. Times:
Tentatively 2:00 Board meeting, 4:00 General Membership meeting.
Indian Creek
– Dave reported that the clubhouse is to be enlarged. Another
culvert needed in wet area. May request donations from MVVC and
other Clubs. Amounts not determined. Motion by Karen that MVVC will
support the effort by a donation. Second: Linda Passed
Thanks to Dave for working
so much with Indian Creek.
MVVC Event Issue
– Theresa stated that there are several related issues that
need addressed in some way. The issues are:
- Agility Trials and
Other Events. There has been much discussion among Club members
after the General meeting vote to hold an Agility Trial with BRAG
(see January minutes). The Board is wondering how the various
tests, Specialty, etc. are different than an Agility event. Do
the Bylaws mean “no” profit? Theresa thinks that Rhoda
plans to contact the IRS and AKC to inquire. In addition, Denny
K. asked Theresa to inform the Board of his concern about an Agility
event and the IRS’ view of profiting from an event. He believes
the Club doesn’t want the trial, and if one were held with
BRAG, he could form a company and hold the Hunt Tests.
- Accounting/Profit
Status. Theresa’s information indicates that the club could
make and income of $25,000/year and have up to $100,000 in assets
and meet our tax status.
- Insurance. Theresa
said that it’s not clear as yet.
- Bylaws. They need
revised.
Motion was made by Margaret
to close the meeting for an executive session. Second: Theresa Passed
The Board returned from executive session and the meeting was opened.
MVVC E-mail List
– Discussion: The issues of the Club should not be
aired as they were with the agility proposal. The messages became
too out-of-control, and the moderator didn’t stop it. Need
decide how monitor and stop future situations.
Motion by Margaret to
have the Pres/VP notify the list moderator that they must tell any
e-mailer to stop any conduct that is prejudicial to the interest
of the Club. Second: Theresa Passed
Motion by Linda to have
the moderator add a disclaimer to the page stating that the list
is for information sharing only and is not a forum for debate. Second:
Theresa Passed
Other issues need research
and decided later.
Motion to Adjourn
by Karen Second: Theresa Passed
Meeting adjourned at
10:23AM.
Pam
Williams, Secretary
|